Administrative Assistant (Sweetwater Cafe)

Summary

Fire Creek Services Company (FCSC) on behalf of Sweetwater Cafe is seeking a part-time Administrative Assistant.  The Administrative Assistant will help with the daily administrative operations of the cafe. The ideal candidate will be a hard-working, professional able to undertake a variety of café administrative support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and urgency as well as incorporating new and effective ways to achieve better results.  A professional that fulfills any additional duties as needed. The position is based in Blackstone, VA at the U.S. Department of State, Foreign Affairs Security Training Center (FASTC).

Essential Functions

• Organize office and assist café manager in ways that optimize administrative procedures.
• Prepares correspondence and reviews documentation for completeness and accuracy.
• Organizes and tracks expenses for submittal
• Assist with monthly inventories, as needed
• Maintains files to ensure completeness and accuracy
• Prepares marketing documents
• Maintains shared office area in a clean and organized fashion
• Perform other duties as assigned. 

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

While performing the duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts and vibration. The noise level in the work environment and job sites can be loud.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl.
• Frequently lift or move objects up to 10 pounds.
• Occasionally lift or move objects up to 25 pounds.
• Ability to stand for long periods of time must be able to push and pull up to 40 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Must be able to work indoors 90% of the time. 

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type/Expected Hours of Work

This is a part-time position, hours as directed by Café Manager.  Days and hours of work are Monday through Thursday, 2:30 P.M - 6:30 P.M.

Travel

None required for this position.

Experience

• Three (3) years of experience as an office assistant, or in another relevant administrative experience.

Education

High school diploma or equivalent.

Additional Eligibility Qualifications

• Thorough understanding of office management procedures.
• Must be able to work independently.
• Excellent organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office to include Word, Excel and PowerPoint.
• Foodservice experience preferred.

Drug Free Workplace

All Native Group is a Drug Free Workplace. It is our policy that all new hires must successfully complete a pre-employment drug screen as a condition of employment. In addition, all employees are subject to random drug screens throughout the term of their employment with All Native Group.

Security Clearance

Must possess or be able to obtain/maintain a PUBLIC TRUST background investigation.

AAP/EEO Statement

All Native Group is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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