Financial Management Analyst

All Native Group is seeking a Financial Management Analyst to support US Department of State Bureau of Medicine in Washington, DC. The Senior Financial Management Specialist is responsible for the direction or performance of work involved in the day-to-day operation of both budget and financial analysis functions of the Department of State and its subordinate Bureaus, Directorates, and Offices. Analysts at this level typically address problems that are new, unusual, or unprecedented, requiring definition of the problem, determination of the scope of analysis, performance of considerable research to identify material suitable for use as a precedent or indicator of appropriate action in unprecedented cases, and/or development of new or adapted work methods and procedures appropriate for evaluation of new or unique types of activities or operations. The incumbent conducts liaison within the Office of the Executive Director between the Budget Division and the General Services Division to develop, recommend, and implement budgetary and management policies that create cohesive operations across fiscal and procurement management activities. The incumbent is responsible for: (a) developing, coordinating, and maintaining an integrated system of financial support services including at least accounting, budgeting, and financial reporting, and sometimes also one or more of such related services as auditing, cost analysis, forecasting, burn rate analysis, management analysis, etc.; (b) facilitating establishment of benchmarks or objectives and assessment of financial and process performance with respect to identified objectives; (c) reviewing, analyzing, evaluating, reporting, and provide recommendations to ensure effective control over the financial resources of the organization; (d) coordinating and synthesizing financial and management data so as to interpret the composite financial results of operations to all levels of the organization's management; (e) advising on, developing, coordinating, and carrying out financial management policies, procedures, and plans; and (f) advising and assisting the management officials of the organization by supplying financial management recommendations required to make management decisions, establish organizational goals and objectives, and to manage the organization

Essential Functions

Financial Management Support:

Financial management is that part of total management which is concerned primarily with the financial affairs of an organization and the translation of actions, both past and proposed, into meaningful and relevant information for use in the management process. It is an integral part of the management of the organization, requiring an understanding of basic budgetary and financial management principles and techniques as they relate to long range planning of programs and objectives. It includes the functions of budgeting, accounting, reporting, and the analysis and interpretation of the financial significance of past events and future plans. It also includes other related functions such as internal auditing, management analysis, cost analysis, forecasting, formulation, and others. The incumbent is responsible for developing an integrated financial planning and reporting process that involves both long-range plans and the annual budget as a segment of those plans. Such a planning and reporting process must be designed to provide both broad and specific financial policies that will facilitate achievement of the program goals and objectives of the agency, form an effective basis for formulation and justification of budget requests, and provide reliable financial and managerial data for management and control in execution of the budget and long-range plans.

Contracts Management Support:

Contracts management requires a practical knowledge of federal procurement procedures, operations, regulations, and programs involving work to acquire supplies and/or services through multiple and varied contract types. The incumbent is required to monitor funding needs for all contracting actions to determine the method of financing the procurement that aligns the specified requirements with the statutory requirements of time, purpose, and amount of applicable appropriated funding sources. This requires the incumbent to liaise with the Budget Division, General Services Division, and responsible program offices on the fundamental elements of program development, program execution, program review and evaluation, and fiscal resource availability. Funding analysis involves determining available funds on existing contracts, identifying available fund sources based on existing Bureau resources (e.g., expected spending authority for a fiscal year), and forecasting future costs based on historical or projected burn rates or required contract scalability (increase or decrease of services/supply based on shifting, external factors) to develop recommended funding approaches for current and future contract activities (e.g., funding realignment, recoveries, modifications for additional funding). This requires specialized knowledge of federal contracting procedures such as contract administration or termination; types of acquisition vehicles; the ability to review data from auditors and technical specialists; knowledge of procurement policies and procedures to plan, analyze, or evaluate procurement programs; and to develop and/or advise on policies and procedures relating to a variety of procurement-related activities.

Evaluation and Planning Support:

This position serves as an analyst, advisor, and action officer for the evaluation, needs assessment, and planned operational improvement of financial and contracts management activities. The analytical and evaluative duties are complicated and difficult, requiring consideration of elements that are both numerous, varied, and interrelated. Using budgeting, accounting, and contracts management products, the incumbent compares actual performance with planned objectives by analyzing, evaluating, and synthesizing data. The incumbent interprets program plans, costs of procurements, and program activities in terms of current year financial operations as well as in terms of soundness of financial planning for future operations (forecasting). The incumbent advises and makes recommendations necessary for the internal administration, operation, and functioning of the organization, executing skills in strategic planning, organization, analytics, and data synthesis. The incumbent develops tentative conclusions based on evaluation, prepares reports which adequately describe identified issues, presents a clear explanation of the conclusions drawn, and provides recommendations for problem resolution.

Core Competencies

• A broad knowledge of and ability to utilize principles, methods, techniques, and systems of financial management
• Knowledge of federal contract termination procedures sufficient to perform a variety of tasks as an assistant to a higher-grade employee, such as analyzing allowable costs and making recommendations
• A broad knowledge of agency operating programs
• Experience planning, establishing, or reviewing contracts, programs, policies, or procedures
• Experience developing acquisition strategies and directing or managing procurements, to include executed and anticipated fiscal requirements
• Experience managing financial aspects of a major program involving coordination of multiple contracts requiring long-range procurement planning; a thorough knowledge of the program objectives, scheduling, and interrelationships with other programs; and skill in interpreting policies to solve unprecedented problems
• Able to develop, apply, and adjust financial plans and policies to attain agency objectives
• Able to establish and maintain effective working relationships with all levels of key management officials, requiring the exercise of tact, ingenuity and resourcefulness
• Able to make oral and written presentations in a clear and concise manner
• Able to apply a high level of sound, independent judgment in the solution of financial problems and in the administration of a financial management program
• Able to analyze and evaluate cost or price proposals and accounting systems data; and

Supervisory Responsibility

None required for this position

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Must be able to remain in a stationary position 75% of the time.
• Occasionally moves about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
• Frequently moves standard office equipment up to 25 pounds.
• Must be able to work indoor conditions 90% of the time.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.  Evening and weekend hours required, as required by business need

Experience

• Experience in contracts and acquisitions support with DoS or similar federal agency

Education

• Bachelor's Degree in finance or similar.

Additional Eligibility Qualifications

• Able to provide expert technical leadership, staff coordination, and consultation in a functional area of procurement (e.g., pre-award or price/cost analysis) including responsibility for formulating guidelines, implementing new developments, and providing policy interpretation to subordinate contracting activities.

Security Clearance

• Minimum Secret Security Clearance with the ability to attain a Top-Secret clearance

AAP/EEO Statement

Ho-Chunk, Inc. is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.