Senior Office Operations Manager

All Native Group is seeking an Senior Office Operations Manager to provide support for the Defense Health Agency DoD HIV/AIDS Prevention Program Project Management Support Services program. ANG is currently in the bidding process and this position is contingent upon award.

Essential Functions

• Supervise the functioning and supplies for copiers and copier contracts.
• Manage DHAPP trainings and record keeping of training requirements.
• Coordinate funding requirements with the FBO Branch Chief at least a week lead-time for the following:
  • Annual funding requirement for Custodial Contract (with copy of contract).
  • Annual funding requirement Building Repairs and Maintenance (with copy of estimate and funding instructions).
  • Annual funding for Building Utilities (with copy of estimate and funding instructions).
  • Annual funding for copier leases (with copy of estimate and funding instructions).
  • Annual funding for supplies.
• The OOC will perform other duties as assigned.

Capabilities

• Strong written and oral communication skills.
• Experience with Microsoft Office 365 products (Word, Excel, PowerPoint, etc.).
• Experience with Tableau.

Supervisory Responsibility

None required for this position

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Must be able to remain in a stationary position 75% of the time.
• Occasionally moves about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Expresses or exchanges ideas by means of the spoken word.  Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
• Frequently moves standard office equipment up to 25 pounds.
• Must be able to work indoor conditions 90% of the time.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.  Evening and weekend hours required, as required by business need.

Travel

Travel is primarily local during the business day, although some out of the area travel and overnight may be expected

Experience

• Minimum of 3 years in government administrative support

Education

• Bachelor’s degree preferred

Additional Eligibility Qualifications

None for this position

Security Clearance

Ability to obtain a Moderate Risk Public Trust

AAP/EEO Statement

All Native Group is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.