All Native Group is seeking a Grants Coordinator to provide travel support for the Defense Health Agency DoD HIV/AIDS Prevention Program Project Management Support Services program. ANG is currently in the bidding process and this position is contingent upon award.
Essential Functions
- Interpret and apply Code of Federal Regulation (CFR), DoD Grant and Agreement
- Regulations (DoDGARs), OMB Circulars, terms and conditions, and other applicable
- regulations and directives governing grants and cooperative agreements.
- Provide administrative support, regularly track related activities, coordinate meetings for
- all phases of grant awarding process including Funding Opportunity Announcement, pre-
- award, and post award.
- Review monthly/quarterly budget narrative and financial reports for accuracy while
- providing guidance to internal and external communities. Coordinate any administrative
- award modifications.
- Review assigned tasks and recommended solutions with supporting documentation to the
- Grants Manager. In addition, assist the Budget, Accounting and Operations team with a
- wide variety of financial reporting deliverables including creating, sending, reviewing,
- and tracking funding documents to US Embassies and USG Contracting Offices.
- Aid the Grants Manager by preparing materials prior to review of cooperative agreements
- and grants, and their modifications, and perform follow- up activities including entering
- appropriate grants information into client’s assistance planning and financial systems
- while maintaining and reconciling the DHAPP database containing grant award
- information and status.
- Ensure that the yearly proposal package adheres to guidelines and meets the required
- criteria with a focus on content, quality, and accuracy of the data with special attention to
- the grant budget, and ensure adherence to any applicable local policies, regulations, and
-
- Perform routine country program reviews including; review of program outlay data;
- review quarterly financial report submissions; review status of grants; resolution of
- delayed billing issues; and support processing phase renewal packages
- Conduct monthly or quarterly meetings with country team staff to review expenditure
- data, forecasts, and resource projections; ensure that all programs are reviewed on
- monthly basis and summarization of financial condition of the program is communicated
- to technical staff.
- Perform on-going financial analysis related to budgeting, tracking, forecasting,
- reprogramming, and accounting of country specific DoD HIV/AIDS Program funding.
- Provide effective guidance/support to DHAPP Staff and field program managers
- regarding potential changes from PEPFAR requiring revised budgets.
Capabilities
- Excellent critical thinking and problem-solving skills.
- Strong monitoring and evaluation skills.
- Ability to work both independently and cooperatively in an established culturally diverse team setting.
- A keen attention to detail: able to complete tasks on time while demonstrating a thorough concern for all the areas involved, no matter how small.
- Ability to manage multiple tasks simultaneously and be flexible in responding to changing demands, timelines, and priorities.
- Experience with Microsoft Office 365 products (Word, Excel, PowerPoint, etc.), and business intelligence software to compile financial data and reports in a manner most accessible and usable for stakeholders.
- Experience in the fields of financial analysis, governmental cost accounting or contract auditing, systems or business analysis.
- Experience with complex project budget development and/or budget management.
Supervisory Responsibility
None required for this position
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Must be able to remain in a stationary position 75% of the time.
- Occasionally moves about inside the office to access file cabinets, office machinery, etc.
- Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
- Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
- Frequently moves standard office equipment up to 25 pounds.
- Must be able to work indoor conditions 90% of the time.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Position Type/Expected Hours of Work
This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Evening and weekend hours required, as required by business need.
Travel
Travel is primarily local during the business day, although some out of the area travel and overnight may be expected
Experience
- Experience in the fields of acquisition and assistance/grants
- Experience in coordinating and resolving highly complex tasks, awards and award-related issues in an effective manner.
- Experience in professional/customer service delivery.
- Experience in writing, editing office communication products and/or professional materials and conducting presentations.
- Experience in account reconciliation.
Education
- A baccalaureate degree, preferably in accounting/finance
Additional Eligibility Qualifications
None for this position
Security Clearance
Ability to obtain a Moderate Risk Public Trust
AAP/EEO Statement
All Native Group is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
