Administrative Assistant

Summary  

Ho-Chunk Inc. Management Services (HCIMS) is seeking a full-time Administrative Assistant. The Administrative Assistant performs diverse administrative tasks in support of the Training Resource Management (TRM) Program office. S/he provides administrative support in the day-to-day operations of the office and works under the guidance of Program office staff.  The position is based in Blackstone, VA at the U.S. Department of State, Foreign Affairs Security Training Center (FASTC).

Essential Functions

• Provides logistical and general support in the performance of diverse administrative tasks;
• Prepares and/or edits charts, spreadsheets, memos and other general office documents and material as required;
• Manages office databases;
• Inputs financial data, results from surveys, critiques and tests; generates performance measurement and other administrative reports;
• Assists with the analysis of data to identify and resolves issues;
• Attends meetings and captures and distributes minutes derived from the meetings;
• Prepares and/or edits standard operating procedures;
• Assists with all aspects of travel to support Program office staff to include coordinating logistics and transportation needs and the generation of government travel orders;
• Drafts routine cables utilizing the Government's cabling system, CableXpress;
• Compiles weekly activities and other routine reports for the Program office;
• Creates and maintains electronic and hard copy centralized Program office files in areas such as the budget, equipment purchase requisitions, end-of-course reports, student critiques, travel, and general correspondence;
• Provides project support and other administrative support as required;
• Performs special assignments upon request;
• Employee will require supervision and has limited opportunity to exercise independent judgment and initiative in the line of work.

Supervisory Responsibility  

None required for this position  

Work Environment  

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.  Ability to work outdoors where conditions may be unpleasant or uncomfortable, irregular and unscheduled hours and with exposure to personal risks    

Physical Demands  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

• Ability to complete work requiring regular and recurring physical and mental exertion, long periods of standing, and irregular hours. 
• Ability to work in unpleasant or adverse environmental conditions, such as extreme hot and cold. 
• Ability to lift and carry equipment and materials. 
• Ability to work effectively in an environment that consists of numerous personnel and use of pyrotechnics. 
• Expresses or exchanges ideas by means of the spoken word.  Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.  

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.  

Position Type/Expected Hours of Work  

This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.  Evening and weekend hours required, as required by business need.  

Travel  

Travels as necessary to other U.S. and foreign training sites, though it is not expected such travel will exceed 25% of total work time. 

Experience  

• Five (5) or more years of progressively responsible administrative experience.

Education   

• Must possess a high school diploma, Associate’s degree preferred.

Additional Eligibility Qualifications  

• Must possess an intermediate knowledge of and experience with office and administrative functions, practices and procedures;
• Must be highly organized with attention to detail;
• Must possess excellent command of the English language;
• Must have excellent oral and written communication skills in order to interface with personnel at all levels;
• Must have an intermediate knowledge of and experience with word processing, databases and spreadsheets and be able to operate office equipment (PCs, faxes, phones, copying machines, etc.). Applicants must demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint). Solid Excel experience is a must;
• Ability to handle multiple tasks simultaneously;
• Ability to communicate effectively orally and in writing;  

Security Clearance  

Must be a US citizen and possess or be able to obtain/maintain a SECRET clearance. 

Drug Free Workplace

All Native Group is a Drug Free Workplace. It is our policy that all new hires must successfully complete a pre-employment drug screen as a condition of employment. In addition, all employees are subject to random drug screens throughout the term of their employment with All Native Group.

About Ho-Chunk, Inc. & All Native Group

Ho-Chunk, Inc. is an award-winning economic development corporation of the Winnebago Tribe of Nebraska. Our mission is to provide long-term economic development for the Winnebago Tribe and job opportunities for Tribal members.

HCIMS is a company within All Native Group, a network of small businesses that support the critical missions of various U.S. Government customers. Our capabilities include telecommunications, health, logistics, specialized training, professional services, and IT solutions. Since earning our first federal contract in 2004, we have continued to grow and diversify our services while maintaining a strong commitment to excellence. As a tribally owned organization, All Native Group operates multiple subsidiary businesses, providing clients with the advantages of working with a small business while leveraging the resources and expertise of a larger, established company.

Our work is guided by our core NATIVE values:

• Native American Owned & Proud – Serving the Winnebago Tribe of Nebraska.
• Accountable – To always do what’s right.
• Team-Focused – For inclusive progress.
• Innovative – In creating solutions.
• Visionary – In our purpose and direction.
• Excellence – Through learning and performance.

AAP/EEO Statement 

All Native Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws. 

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Compensation and Benefits

The expected compensation range for this position is $28.00 to $31.00 per hour negotiable depending upon education and experience. We offer comprehensive benefits that allow you to balance work and life. A benefits summary is available from this link: https://jobs.allnativegroup.com/categories/1/benefits/1/employee-benefits.

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