Deputy Program Manager

Fire Creek Company, a division of All Native Group and Ho Chunk, Incorporated, is seeking a Deputy Contract Manager / Office Manager to serve as the deputy to the Contract Manager and is responsible for daily administrative control, internal coordination, and continuity of operations for the SAG-U Vehicle Maintenance and Armored Support contract. This position ensures seamless execution of contract requirements, manages documentation and reporting workflows, and assumes full authority in the absence of the Contract Manager.

Operating in a forward contingency environment, the Deputy/Office Manager ensures that contractual deliverables, personnel actions, compliance documentation, and communication with the Government remain accurate, timely, and fully aligned with Performance Work Statement (PWS) requirements.

Essential Functions

• Deputy Contract Oversight

• Act on behalf of the Contract Manager when designated, with authority to manage operations, personnel, and Government coordination.
• Monitor daily performance metrics to support maintenance readiness objectives, including Mission Capable (MC) rate compliance.
• Assist in oversight of preventive maintenance, corrective maintenance, MRU dispatch, armored vehicle sustainment, and fleet reporting functions.
• Support implementation and enforcement of the Quality Control Plan (QCP) and Safety Plan.

• Administrative & Office Management

• Manage and translate the contract administrative office and ensure organized control of all contract records.
• Track and manage all contract deliverables in accordance with the contract.
• Maintain and translate document control for:
• Quality Control Plan (QCP) updates
• Safety Plan
• Work Plan
• Maintenance logs
• Fleet assessments
• Status reports
• Incident reporting
• Ensure version control and proper submission formatting (Microsoft Office 2013 or Government-specified format).
• Maintain contract files for required retention periods.

• Personnel Administration & Access Control

• Manage installation access documentation, badging, and access logs.
• Track background checks, training requirements (including PII training), and non-disclosure agreements.
• Maintain the Installation Access Log and ensure updates are submitted within required timelines.

• Financial & Logistics Tracking

• Maintain internal logs of invoicing support documentation.
• Track parts procurement documentation and maintain audit-ready records.
• Maintain tools & equipment ledger and Government-Furnished Property (GFP) inventory records.

• Risk Management & Continuity

• Monitor administrative and operational risks (access delays, parts shortages, staffing gaps, software licensing issues, etc.).
• Maintain continuity binders and transition documentation for phase-in/phase-out requirements.
• Ensure all documentation supports audit readiness and Government inspections.

• Compliance & Accountability

• Ensure key control documentation and tool control logs are maintained.
• Track safety reports and ensure incidents are documented within required timeframes.
• Support environmental compliance documentation (hazardous materials logs, SDS tracking).

Competencies

• Minimum three (3) to five (5) years of experience in contract administration, office management, logistics coordination, or Government program support.
• Experience supporting performance-based service contracts.
• Strong administrative management and document control skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience working in OCONUS or contingency environments preferred.
• Strong organizational, communication, and multitasking capabilities.

Supervisory Responsibility 

None required for this position

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Must be able to remain in a stationary position 75% of the time.
• Occasionally moves about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Expresses or exchanges ideas by means of the spoken word.  Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
• Frequently moves standard office equipment up to 25 pounds.
• Must be able to work indoor conditions 90% of the time.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work 

This is full time position. Will conform to Ukraine’s policies around maximum work hours.

Travel

Travel is primarily local during the business day, although some out of the area travel and overnight may be expected.

Security Clearance

None required. Successful candidate will complete a full US Department of Defense background check.

Drug Free Workplace

All Native Group is a Drug Free Workplace. It is our policy that all new hires must successfully complete a pre-employment drug screen as a condition of employment.  In addition, all employees are subject to random drug screens throughout the term of their employment with All Native Group.

AAP/EEO Statement

All Native Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws. In addition, All Native Group is committed to adhering to all applicable Ukraine anti- discrimination laws and policies.

About Ho-Chunk, Inc. & All Native Group

Ho-Chunk, Inc. is an award-winning economic development corporation of the Winnebago Tribe of Nebraska. Our mission is to provide long-term economic development for the Winnebago Tribe and job opportunities for Tribal members.

All Native Group is a network of small businesses that support the critical missions of various U.S. Government customers. Our capabilities include telecommunications, health, logistics, specialized training, professional services, and IT solutions. Since earning our first federal contract in 2004, we have continued to grow and diversify our services while maintaining a strong commitment to excellence. As a tribally owned organization, All Native Group operates multiple subsidiary businesses, providing clients with the advantages of working with a small business while leveraging the resources and expertise of a larger, established company. Our work is guided by our core NATIVE values:

• Native American Owned & Proud – Serving the Winnebago Tribe of Nebraska.
• Accountable – To always do what’s right.
• Team-Focused – For inclusive progress.
• Innovative – In creating solutions.
• Visionary – In our purpose and direction.
• Excellence – Through learning and performance.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.